When the ZIP file is unzipped, the path length is the sum of the length of the file path of each document in the ZIP file and the location on the computer where the file is unzipped, including the drive letter e. Therefore, if the path length of the documents in the ZIP file is long, unzip the file to a location near the root of the hard drive, to create the shortest path possible and keep it under the character limit.
This is only a concern with the regular version of the bulk download, as the HTML version saves the documents in a flat structure. Because there is no limit on path lengths inside Collaborate, the path length of a file may be in excess of the operating system limit when an attempt is made to unzip the ZIP file. In that case, WinRAR and 7zip can be used to open a ZIP file that contains paths above the Windows file limit and extract individual files that could otherwise not be unzipped.
The non-HTML version of the bulk download simply recreates all of the documents and folders in a regular directory structure. If the user had selected to include all versions, then every document name would have appended to it " Version ," to distinguish the different versions from each other. Click this file to reveal the HTML version of the download shown above , which will open in the user's browser.
First fully unzip the HTML-version of the file. If a user clicks on the index. In the ZIP file itself, all of the documents are saved 'flat', in a single folder called Documents and with each document given a name that is a combation of the document's unique ID and the version like: " If all versions of the documents were selected to be included, then every version will be included in the Documents folder but only the most recent versions are shown in the HTML page and can be opened from there.
In the browser, click on any file name to open the file in its native application. A site or system administrator has the option to download files that are accessible to a particular security group. When in the index view of the Files module, an administrator will see a Group drop-down menu, which lists all of the security groups in the site and by default has a value of All groups :. If an administrator selects one of the groups in the site, the list of files and folders below will be updated to only include the files and folders for which the selected security groups have at least view access rights.
This permits an administrator to step into the shoes of any security group for two purposes:. The other options on this page, e. Exporting an Index and Print and Bulk Print etc. As of 5. To enable this functionality, navigate to your profile drop down and click System admin :.
The System admin screen is displayed. Within the System admin screen, navigate to System settings :. The System settings screen is displayed. Within the drop down menu, select Download, view and print to enable this functionality.
Choose a topic. Contact us. Home Browse Publication. Working with content Download files and folders in bulk. Product Filter Collaborate. Product Area Filter Files.
Even if this feature has not been enabled, site administrators will always have access to the Download option, even if Digital Rights Management options have been enabled This feature is not available users if the Online Viewer Digital Rights Management feature is enabled. Determine what options to enable for the bulk download: Include folder structure : When this option is enabled, the immediate parent folder of any files selected for download will be included in the ZIP file.
Include root folder : When this option is enabled, the Include folder structure check box option is also selected. The full path to all selected content will be included in the download, including the root folder - which is the name of the site. Include all draft : Whether or not to include only the most recent draft of each document. This option will only be displayed if versioning has been enabled for the site. However, Collaborate does allow these characters. By default, when a document is downloaded with one of these illegal characters in its name, these characters will be converted to an underscore.
If the Include special characters checkbox is selected, then only the HTML version of the bulk download will display the illegal characters. HTML navigation : With this option unselected, the files will be saved as a folder tree with the full directory structure left intact. With this option selected, the files will be saved in a flat file format and an extra HTML file will be included that makes it easy to navigate to the downloaded content in a browser.
One advantage of the HTML version is that file paths are not limited to the characters found in the Windows operating system. Also, with the HTML version - illegal file characters can still be included in file names. This option is typically used when the file paths length in the site exceeds the length permitted by Windows. When HTML navigation is selected, the entire folder structure, including the root folder, will be included in the HTML navigation Other options will be displayed based on the site settings, including: Download original files : When the files in the site have been converted to PDF, users with access to the native file versions will see this option.
With auto-numbering : If auto-numbering has been applied to the site, the user can choose whether or not to include those numbers in the downloaded content. If the user has not selected the HTML navigation option, a window will be displayed indicating whether there are any long file paths in the site that might be problematic if the downloaded ZIP file is extracted to a Windows computer: If any files are identified as having a long file path, the user may wish to download the files using the HTML navigation option.
For example, in IE9 it shows like this: Opening the file Locate the file; store where it was saved on the local computer. Downloading in bulk requires identifying a container folder, project, table, or view that contains your files of interest. Files to be uploaded are specified in a tab separated.
The manifest has columns that contain information about each file to be uploaded along with annotations that will be associated with the file in Synapse. You can also create provenance for a file during bulk upload. Adding a used column indicates files that were used to create the one being uploaded, and the executed column can indicate code in Synapse or on the web that was used to generate the file.
Here is an example manifest that uploads a single file:. The above manifest describes a file. Additionally, the file has been annotated with emotion: grumpy and species: cat. Additional annotations could be associated with the file by adding more columns. The name is only necessary if the displayed name in Synapse should be different than the name of the uploaded file. Used and executed are optional for provenance but helpful! Emotion and species are optional annotations but also helpful!
Download the template. The format of the manifest file called filesToUpload. The dryRun parameter will not upload the data specified in the manifest file. Instead, the client checks that: the manifest file format is correct, all file paths exist, all files are unique, provenance can be set optional , and the parent synID exists.
The number of files and total upload size is also summarized in the dryRun output. This helps ensure your data upload does not end prematurely due to a typo in the file path or parent synID. Validate the manifest in the Python client or command line. Validate the manifest in the R client.
After validating the manifest, you can now upload the files to Synapse by removing the dryRun parameter. Once the upload is complete, you will receive an email notification. This notification will also show any errors from the upload. Files can be downloaded in bulk using the syncFromSynapse function. This function allows you to download all the files in a folder or project along with all the annotations and provenance on those files.
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